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PRIVACY POLICY

Privacy Policy

1) Introduction and Contact Information for the Data Controller

1.1 We are pleased that you are visiting our website and thank you for your interest. Below, we provide information about how we handle your personal data when you use our website. Personal data refers to any data that can be used to personally identify you.

1.2 The data controller for this website, as defined by the General Data Protection Regulation (GDPR), is Gebr. Röders Textil GmbH & Co. KG , Böhmheide 18, 29614 Soltau, Germany, Tel.: +49 5191 604-0, Email: petersen@roeders-textiles.com. The controller responsible for the processing of personal data is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data.

1.3 The data controller has appointed a data protection officer, who can be contacted as follows: “activeMind AG, Kurfürstendamm 56, 10707 Berlin, Phone: +49 30 770 19 10 760, Email: datenschutz@gebrueder-roeders.com”

2) Data Collection When You Visit Our Website

2.1 When you use our website for informational purposes only—that is, if you do not register or otherwise provide us with information—we collect only the data that your browser transmits to the website server (so-called “server log files”). When you visit our website, we collect the following data, which is technically necessary for us to display the website to you:

  • The website we visited
  • Date and time of access
  • Amount of data sent in bytes
  • Source/link from which you arrived at this page
  • Browser Used
  • Operating System Used
  • IP address used (if applicable: in anonymized form)

Data processing is carried out in accordance with Article 6(1)(f) of the GDPR based on our legitimate interest in improving the stability and functionality of our website. The data will not be disclosed or used for any other purpose. However, we reserve the right to review the server log files retroactively should there be concrete evidence of unlawful use.

2.2 For security reasons and to protect the transmission of personal data and other confidential information (e.g., orders or inquiries to the data controller), this website uses SSL or TLS encryption. You can recognize an encrypted connection by the “https://” prefix and the padlock icon in your browser’s address bar.

3) Hosting & Content Delivery Network

To host our website and display its content, we use a provider that delivers its services—either directly or through selected subcontractors—exclusively on servers located within the European Union.

All data collected on our website is processed on these servers.

We have entered into a data processing agreement with the service provider that ensures the protection of our website visitors’ data and prohibits its unauthorized disclosure to third parties.

4) Cookies

To make your visit to our website more enjoyable and to enable the use of certain features, we use cookies—small text files that are stored on your device. Some of these cookies are automatically deleted when you close your browser (so-called “session cookies”), while others remain on your device for a longer period and allow page settings to be saved (so-called “persistent cookies”). In the latter case, you can find the storage duration in the overview of your web browser’s cookie settings.

If personal data is also processed by individual cookies we use, such processing is carried out in accordance with Article 6(1)(b) of the GDPR either for the performance of a contract, in accordance with Article 6(1)(a) of the GDPR if consent has been given, or in accordance with Article 6(1)(f) of the GDPR to safeguard our legitimate interests in ensuring the best possible functionality of the website and a user-friendly and effective experience for visitors.

You can configure your browser so that you are notified when cookies are set and can decide on a case-by-case basis whether to accept them, or you can block cookies in specific cases or in general.

Please note that if you do not accept cookies, the functionality of our website may be limited.

5) Making Contact

When you contact us (e.g., via the contact form or by email), personal data is collected. The specific data collected when using a contact form is indicated on the respective contact form. This data is stored and used exclusively for the purpose of responding to your inquiry or for establishing contact and the associated technical administration.

The legal basis for processing this data is our legitimate interest in responding to your inquiry pursuant to Article 6(1)(f) of the GDPR. If your contact is intended to lead to the conclusion of a contract, the additional legal basis for processing is Article 6(1)(b) of the GDPR. Your data will be deleted once your inquiry has been fully processed. This is the case when the circumstances indicate that the matter in question has been conclusively resolved and provided that there are no statutory retention requirements to the contrary.

6) Use of Customer Data for Direct Marketing

6.1 Sign Up for Our Email Newsletter

If you subscribe to our email newsletter, we will regularly send you information about our offers. The only required information for receiving the newsletter is your email address. Providing additional information is voluntary and is used to address you personally. We use the so-called double opt-in procedure to send the newsletter. This means that we will only send you an email newsletter once you have explicitly confirmed that you consent to receiving it. We will then send you a confirmation email asking you to click on a link to confirm that you wish to receive the newsletter in the future.

By clicking the confirmation link, you give us your consent to use your personal data in accordance with Article 6(1)(a) of the GDPR. When you subscribe to the newsletter, we store the IP address provided by your Internet Service Provider (ISP), as well as the date and time of your subscription, so that we can trace any potential misuse of your email address at a later date. The data we collect when you subscribe to the newsletter is used exclusively for the purpose of sending you promotional communications via the newsletter. You can unsubscribe from the newsletter at any time by clicking the link provided in the newsletter or by sending a message to the data controller named at the beginning of this notice. Once you have unsubscribed, your email address will be deleted immediately from our newsletter distribution list, unless you have expressly consented to further use of your data or we reserve the right to use your data for other purposes that are permitted by law and about which we inform you in this statement.

6.2 Sending the email newsletter to existing customers

If you provided us with your email address when purchasing goods or services, we reserve the right to periodically send you offers via email for goods or services from our product range that are similar to those you have already purchased. In accordance with Section 7(3) of the German Unfair Competition Act (UWG), we are not required to obtain separate consent from you for this purpose. Data processing in this regard is based solely on our legitimate interest in personalized direct marketing pursuant to Article 6(1)(f) of the GDPR. If you initially objected to the use of your email address for this purpose, we will not send you any emails.

You have the right to object at any time to the use of your email address for the aforementioned promotional purposes, effective for the future, by notifying the data controller named at the beginning of this notice. You will only incur transmission costs based on standard rates. Upon receipt of your objection, the use of your email address for promotional purposes will be discontinued immediately.

6.3 HubSpot

Our email newsletters are sent through this provider: HubSpot Ireland Ltd., 2nd Floor, 30 North Wall Quay, Dublin 1, Ireland

Based on our legitimate interest in effective and user-friendly newsletter marketing, we share the data you provided when you subscribed to the newsletter with this provider in accordance with Article 6(1)(f) of the GDPR so that the provider can send out the newsletter on our behalf.

Subject to your express consent pursuant to Art. 6(1)(a) of the GDPR, the provider also conducts a statistical analysis of the effectiveness of newsletter campaigns using web beacons or tracking pixels in the emails sent, which can measure open rates and specific interactions with the newsletter’s content. In doing so, device information (e.g., time of access, IP address, browser type, and operating system) is also collected and analyzed, but is not combined with other data sets.

You may revoke your consent to newsletter tracking at any time, effective for the future.

We have entered into a data processing agreement with the provider that protects the data of our website visitors and prohibits its disclosure to third parties.

7) Web analytics services

Google Analytics 4

This website uses Google Analytics 4, a web analytics service provided by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”), which enables us to analyze your use of our website.

By default, when you visit the website, Google Analytics 4 sets cookies, which are small text files stored on your device that collect certain information. This information includes your IP address; however, Google truncates the last few digits of your IP address to prevent direct identification of individuals.

The information is transmitted to Google’s servers and processed there. This may also involve transfers to Google LLC, which is headquartered in the United States.

Google uses the information collected on our behalf to analyze your use of the website, compile reports on website activity for us, and provide other services related to website and internet usage. The truncated IP address transmitted by your browser as part of Google Analytics is not combined with other data held by Google. The data collected through the use of Google Analytics 4 is stored for a period of two months and then deleted.

All processing described above, in particular the placement of cookies on the device you are using, takes place only if you have given us your explicit consent in accordance with Article 6(1)(a) of the GDPR.
Without your consent, Google Analytics 4 will not be used during your visit to the site. You may revoke your consent at any time with future effect. To exercise your right of revocation, please disable this service using the “Cookie Consent Tool” provided on the website.

We have entered into a data processing agreement with Google that ensures the protection of our website visitors’ data and prohibits its unauthorized disclosure to third parties.

For more legal information about Google Analytics 4, please visit https://business.safety.google/intl/de/privacy/, https://policies.google.com/privacy?hl=de&gl=de and under https://policies.google.com/technologies/partner-sites

Demographic Characteristics
Google Analytics 4 uses the special “demographic characteristics” feature and can use it to generate statistics that provide insights into the age, gender, and interests of website visitors. This is done by analyzing advertising and information from third-party providers. This allows target audiences to be identified for marketing activities. However, the collected data cannot be linked to any specific individual and is deleted after being stored for a period of two months.

Google Signals
As an extension of Google Analytics 4, Google Signals may be used on this website to generate cross-device reports. If you have enabled personalized ads and linked your devices to your Google Account, Google may—subject to your consent to the use of Google Analytics pursuant to Art. 6(1)(a) of the GDPR—analyze your usage behavior across devices and create database models, including those related to cross-device conversions. We do not receive any personal data from Google, only statistics. If you wish to stop cross-device analysis, you can disable the “Personalized Ads” feature in your Google Account settings. To do so, follow the instructions on this page: https://support.google.com/ads/answer/2662922?hl=de For more information about Google Signals, please visit the following link: https://support.google.com/analytics/answer/7532985?hl=de

UserIDs
As an extension of Google Analytics 4, the “UserIDs” feature can be used on this website. If you have consented to the use of Google Analytics 4 in accordance with Article 6(1)(a) of the GDPR, have created an account on this website, and sign in to that account on different devices, your activities—including conversions—can be analyzed across devices.

For data transfers to the United States, the provider has joined the EU-U.S. Data Privacy Framework, which ensures compliance with European data protection standards based on an adequacy decision by the European Commission.

8) Page Features

8.1 LinkedIn-Plugins

Our website uses plugins from the social network provided by the following company: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland

These plugins allow for direct interaction with content on the social network.

To enhance the protection of your data when you visit our website, the plugins are initially disabled and integrated into the page using a so-called “2-click” or “Shariff” solution.

This integration ensures that when a page on our website that contains such plugins is accessed, no connection is yet established with the provider’s servers.

Only when you activate the plugins—and thereby give your consent to the data transfer in accordance with Article 6(1)(a) of the GDPR—will your browser establish a direct connection to the provider’s servers. In doing so, regardless of whether you are logged into an existing user profile, certain information about the device you are using (including your IP address), your browser, and your browsing history is transmitted to the provider and may be further processed there.

If you are logged into an existing user profile on the provider’s social network, information about interactions carried out via the plugins will also be published there and displayed to your contacts.
You can revoke your consent at any time by clicking on the plugin again to deactivate it. However, revoking your consent does not affect the data that has already been transferred to the provider.

Data may also be transferred to: LinkedIn Inc., USA

We have entered into a data processing agreement with the provider that ensures the protection of our website visitors’ data and prohibits its unauthorized disclosure to third parties.

For the transfer of data to the United States, the provider relies on the European Commission’s standard contractual clauses, which are intended to ensure compliance with European data protection standards.

8.2 Xing-Plugins

This website uses the “XING Share Button” provided by the following provider: New Work SE, Am Strandkai 1, 20457 Hamburg
When you visit this website, your browser briefly establishes a connection to the provider’s servers, which are used to provide the “XING Share Button” functions (in particular, the calculation and display of the counter value). The provider does not store any personal data, in particular no IP addresses. Nor is your usage behavior analyzed through the use of cookies in connection with the “XING Share Button.”

8.3 Youtube

This website uses plugins to display and play videos from the following provider: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

Data may also be transferred to: Google LLC, USA

When you visit a page on our website that contains such a plugin, your browser establishes a direct connection to the provider’s servers to load the plugin. In the process, certain information—including your IP address—is transmitted to the provider.

If playback of embedded videos is initiated via the plugin, the provider also uses cookies to collect information about user behavior, generate playback statistics, and prevent abusive behavior.

If you are logged into a user account with the provider while visiting the site, your data will be directly associated with your account when you click on a video. If you do not want your data to be associated with your account, you must log out before clicking the play button.

All of the aforementioned processing activities—in particular, the setting of cookies to read information from the device you are using—are carried out only if you have given us your explicit consent in accordance with Article 6(1)(a) of the GDPR. You may revoke your consent at any time with future effect by deactivating this service using the “Cookie Consent Tool” provided on the website.

For data transfers to the United States, the provider has joined the EU-U.S. Data Privacy Framework, which ensures compliance with European data protection standards based on an adequacy decision by the European Commission.

8.4 Provenexpert-Widget

Our website incorporates graphic elements from the following provider to display external customer reviews and/or an externally awarded seal of approval: Expert Systems AG, Quedlinburger Straße 1, 10589 Berlin, Germany

When you visit a page on our website that contains such graphic elements, your browser establishes a direct connection to the provider’s servers in order to load the elements properly. In the process, certain browser information, including your IP address, is transmitted to the provider.

If personal data is processed in this context, it is done so in accordance with Article 6(1)(f) of the GDPR, based on our legitimate interest in optimally marketing our offerings and designing an appealing website.

8.5 Google Web Fonts

This site uses so-called web fonts from the following provider to ensure consistent font display: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

When you visit a page, your browser loads the necessary web fonts into its cache to display text and fonts correctly and establishes a direct connection to the provider’s servers. In the process, certain browser information, including your IP address, is transmitted to the provider.

Data may also be transferred to: Google LLC, USA

The processing of personal data when establishing a connection with the font provider will only take place if you have given us your explicit consent in accordance with Article 6(1)(a) of the GDPR. You may revoke your consent at any time with future effect by disabling this service using the “Cookie Consent Tool” provided on the website. If your browser does not support web fonts, a default font from your computer will be used.

For data transfers to the United States, the provider has joined the EU-U.S. Data Privacy Framework, which ensures compliance with European data protection standards based on an adequacy decision by the European Commission.

For more information about Google’s privacy policy, click here: https://business.safety.google/intl/de/privacy/

8.6 Google reCAPTCHA

On this website, we use the CAPTCHA service provided by the following company: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

Data may also be transferred to: Google LLC, USA. The visual design of the CAPTCHA window uses “Google Fonts”—that is, fonts downloaded from the Internet by Google. No information other than that mentioned above, which is already transmitted to Google via the reCAPTCHA functionality, is processed in this context.

The service checks whether an input is made by a human or is the result of abusive, automated processing, and blocks spam, DDoS attacks, and similar automated malicious access attempts. To ensure that an action is performed by a human and not by an automated bot, the provider collects the IP address of the end device used, identification data regarding the browser and operating system types used, as well as the date and duration of the visit, and transmits this information to the provider’s servers for evaluation. Cookies—small text files stored in the end device’s browser—may be used for this purpose.

If the processing described above is based on cookies, these will only be set if you have given us your explicit consent in accordance with Article 6(1)(a) of the GDPR. You may revoke your consent at any time with future effect by disabling this service in the “Cookie Consent Tool” provided on the website.

If the processing described above is carried out without the use of cookies, the legal basis is our legitimate interest in establishing individual accountability on the Internet and preventing misuse and spam, in accordance with Article 6(1)(f) of the GDPR.

We have entered into a data processing agreement with the service provider that ensures the protection of our website visitors’ data and prohibits its unauthorized disclosure to third parties.

For data transfers to the United States, the provider has joined the EU-U.S. Data Privacy Framework, which ensures compliance with European data protection standards based on an adequacy decision by the European Commission.

For more information about Google’s privacy policy, click here: https://business.safety.google/intl/de/privacy/

8.7 Google Customer Reviews (formerly the Google Certified Retailer Program)

We partner with Google as part of the “Google Customer Reviews” program. The provider is Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”). This program allows us to collect customer reviews from users of our website. After making a purchase on our website, you will be asked if you would like to participate in an email survey from Google.

If you provide your consent in accordance with Article 6(1)(a) of the GDPR, we will share your email address with Google. You will receive an email from Google Customer Reviews asking you to rate your shopping experience on our website. The review you submit will then be aggregated with our other reviews and displayed in our Google Customer Reviews logo as well as in our Merchant Center dashboard. Your review will also be used for Google Merchant Reviews. As part of the use of Google Customer Reviews, personal data may also be transferred to the servers of Google LLC in the United States.

You may revoke your consent at any time by sending a message to the data controller or to Google.

For data transfers to the United States, the provider has joined the EU-U.S. Data Privacy Framework, which ensures compliance with European data protection standards based on an adequacy decision by the European Commission.

For more information about Google’s privacy policy, click here: https://business.safety.google/intl/de/privacy/

9) Tools und Sonstiges

Cookie-Consent-Tool

This website uses a so-called “cookie consent tool” to obtain valid user consent for cookies and cookie-based applications that require consent. The “cookie consent tool” is displayed to users when they visit the site in the form of an interactive user interface, where they can grant consent for specific cookies and/or cookie-based applications by checking the appropriate boxes. When the tool is used, all cookies and services requiring consent are loaded only if the respective user grants the corresponding consent by checking the appropriate boxes. This ensures that such cookies are set on the user’s device only if consent has been granted.

The tool sets technically necessary cookies to save your cookie preferences. Personal user data is generally not processed in this process.

If, in individual cases, the storage, assigning, or logging cookie settings, this processing is carried out in accordance with Article 6(1)(f) of the GDPR on the basis of our legitimate interest in legally compliant, user-specific, and user-friendly consent management for cookies and, consequently, in the legally compliant design of our website.

Another legal basis for the processing is Article 6(1)(c) of the GDPR. As the data controller, we are legally obligated to make the use of non-technically necessary cookies contingent upon the user’s consent.

Where necessary, we have entered into a data processing agreement with the provider that ensures the protection of our website visitors’ data and prohibits its unauthorized disclosure to third parties.

For more information about the operator and the settings options for the cookie consent tool, please refer directly to the corresponding user interface on our website.

10) Rights of the Data Subject

10.1 Applicable data protection law grants you the following rights as a data subject (rights of access and intervention) vis-à-vis the data controller with regard to the processing of your personal data; please refer to the cited legal basis for the respective conditions for exercising these rights:

  • Right of access pursuant to Article 15 of the GDPR;
  • Right to rectification under Article 16 of the GDPR;
  • Right to erasure under Article 17 of the GDPR;
  • Right to restriction of processing under Article 18 of the GDPR;
  • Right to be informed pursuant to Article 19 of the GDPR;
  • Right to data portability pursuant to Article 20 of the GDPR;
  • Right to withdraw consent pursuant to Article 7(3) of the GDPR;
  • Right to lodge a complaint under Article 77 of the GDPR.
    A list of regulatory agencies (for the private sector) with their addresses can be found at:https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

10.2 WIDERSPRUCHSRECHT

IF, AS PART OF A BALANCING OF INTERESTS, WE PROCESS YOUR PERSONAL DATA BASED ON OUR OVERRIDING LEGITIMATE INTEREST, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO SUCH PROCESSING WITH EFFECT FOR THE FUTURE ON GROUNDS RELATING TO YOUR SPECIFIC SITUATION.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL CEASE PROCESSING THE RELEVANT DATA. HOWEVER, WE RESERVE THE RIGHT TO CONTINUE PROCESSING IF WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OUTWEIGH YOUR INTERESTS, FUNDAMENTAL RIGHTS AND FREEDOMS, OR IF THE PROCESSING IS NECESSARY FOR THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS.

IF WE PROCESS YOUR PERSONAL DATA FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR THE PURPOSE OF SUCH MARKETING. YOU MAY EXERCISE THIS RIGHT AS DESCRIBED ABOVE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE RELEVANT DATA FOR DIRECT MARKETING PURPOSES.

11) Retention Period for Personal Data

The duration of the storage of personal data is determined by the respective legal basis, the purpose of processing, and—where applicable—the respective statutory retention period (e.g., retention periods under commercial and tax law).

When processing personal data based on explicit consent pursuant to Article 6(1)(a) of the GDPR, the data in question will be stored until you withdraw your consent.

If there are statutory retention periods for data processed in connection with contractual or quasi-contractual obligations pursuant to Article 6(1)(b) of the GDPR, such data will be routinely deleted upon expiration of the retention periods, provided that it is no longer necessary for the performance or initiation of a contract and/or we no longer have a legitimate interest in continuing to store it.

When processing personal data on the basis of Article 6(1)(f) of the GDPR, this data will be stored until you exercise your right to object under Article 21(1) of the GDPR, unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is necessary for the establishment, exercise, or defense of legal claims.

When processing personal data for the purpose of direct marketing pursuant to Article 6(1)(f) of the GDPR, this data will be stored until you exercise your right to object under Article 21(2) of the GDPR.

Unless otherwise specified in the other information contained in this statement regarding specific processing situations, stored personal data will otherwise be deleted when it is no longer necessary for the purposes for which it was collected or otherwise processed.

12) Applications

Nature and Purpose of Processing

You can submit your application materials via the email address or mailing address provided on our Careers page. The information you provide will be used solely to process your application, contact you, and evaluate your professional qualifications.

If you submit your application materials via email to personal@gebrueder-roeders.com the user’s personal data transmitted via email is stored. This includes the date and time the email was sent, the email address, IP addresses, and information about the servers involved in the email communication.

Alternatively, you can contact us using the phone number provided. In this case, we collect log data that includes your phone number and the duration of the call. We do not record calls as a general rule.

Legal Basis

We process your data for the purpose of establishing an employment relationship as part of pre-contractual measures taken at your request (Art. 6(1)(b) of the GDPR).

To the extent that you have given us your consent to process your personal data, such processing will take place only in accordance with the purposes specified in the consent form and to the extent agreed therein. Consent may be revoked at any time with future effect. The revocation of consent takes effect only for the future and does not affect the lawfulness of processing that took place prior to the revocation. Inclusion in the applicant or talent pool for future job postings in the event of a rejection is based on your consent (Art. 6(1)(a), Art. 9(2)(a) of the GDPR in conjunction with § 26(2) of the BDSG). Your documents will be retained in the applicant or talent pool for 12 months and then deleted.

Recipients of the data

Within the company, access to your data is granted to those departments that require it to fulfill contractual, legal, and regulatory obligations, as well as to protect legitimate interests (e.g., Human Resources, management, and your future supervisor).

Retention period

If your application is denied, your data will be deleted no later than 6 months after the decision is announced.

If an employment relationship is established, the application materials will be retained at least for the duration of the employment.

If you consent to the long-term storage of your application materials in the applicant or talent pool, they will be retained for a period of 12 months and then deleted.

Provision required or mandatory

The provision of personal data is not required by law or by contract. However, without this information, we cannot process your application.

The provision of personal data for the applicant or talent pool is voluntary and based solely on your consent. You will not suffer any disadvantages as a result. Without your consent, we cannot continue to consider your application for open positions.

Objection

Please read the information above regarding your right to object under Article 21 of the GDPR.

Withdrawal

Would you like your voluntarily submitted data to no longer be stored in the applicant or talent pool? If so, please feel free to send us an informal email to personal@gebrueder-roeders.com.